Three Canyons Ranch Master Homeowners' Association P. O. Box 970 Hereford, AZ 85615 Board Meeting Minutes January 8, 2003 Members Signed In: Tommy Stoner, Nancy Howard, Sue and Bob Schneider, Richard Pomroy, David Dueltgen, Ron Slyter, P.J. and Jim Picard, Liz Woods, David and Dorothy Brown, Grant MacLean, Jim and Jan Muldowney Board Members Present: Tom Pickering, Evans Guidroz, Jim Dobis, Jim Arndt, Gary Brock, Rita Doyle, Jack Dempsey, Gene Mundt, Darryl Crowley Board Members Absent: David Paris, Jerry Chouinard
Call to Order Acceptance of December 11, 2002 Minutes The December minutes were unanimously accepted. Acceptance of Agenda The agenda was accepted with the addition of David Paris under New Business. Call to Membership R. Slyter passed out a document for signature for those interested in supporting the continuation of Fort Huachuca. The City of Sierra Vista is trying to obtain as many signatures as it can showing the community's support for the Fort as the 2005 BRAC approaches. If you did not have the opportunity, but wish to sign, contact Ron Slyter at 366-5700. Ron mentioned the radar unit that recorded the speed of vehicles driving on 3 Canyons had been returned to the Sheriff's Department after being on loan to our association for the last 3 weeks. P. J. Picard mentioned that Pat Call addressed the BRAC issue at the Palominas Neighborhood Alliance meeting last month, and would probably be willing to address the membership of 3 Canyons if asked. President's Report T. Pickering thanked Ron Slyter for getting the use of the radar unit that recorded vehicle speeds along 3 Canyons Road. T. Pickering mentioned that there have been complaints regarding light pollution which is covered in section 4.2.7 of the CC&R's. He mentioned that security lights should not be illuminated at all times. Lights on the outside of the house that were too bright should be shrouded or replaced. In addition to being intrusive to others, they serve as a beacon for illegals. Complaints of noise pollution, Section 4.2.5 of the CC&R's, was addressed. ATV's, dirt bikes, etc. should be used at a reasonable hour so as not to interfere with the comfort of others, and not on private property. Dogs running free, Section 4.2.4 (a), was also addressed. Dogs are not allowed to be running free from owners' parcels. Tom emphasized that it is not the intention of the Board to act as the police, but he did remind members that they had an obligation to abide by the CC&Rs and also to respect the rights of their neighbors. Treasurer's Report J. Dempsey reported the following account information: Regular Fund $35,469.34 Capital Fund $58,031.65 Principal owed $282,500.01 Attorney's Report Administrative - An update was not available from M. DoPadre. Castle & Cooke Documents - C&C has been advised that the west gate is operational and that maintenance costs will soon be invoiced. The new C&C manager is reviewing the recommendations and revised agreements provided by his predecessor and will contact counsel for the Association shortly for a meeting. Status of Quit Claim Deeds -Awaiting return of deeds from members who own property along 3 Canyons Road. Committee Reports Gate - J. Arndt said RF openers and access codes had been mailed to those requesting same. He mentioned that there were several residents and property owners who had not yet requested gated access. The exit loop at the west gate has been installed and is working well. In approximately two weeks, the gate committee would like to close off the exit gate and let residents get used to stopping and waiting for the gate to open. Volunteers are needed to answer questions and direct traffic. If interested, please contact J. Arndt at 366-0121. J. Arndt made a motion that the following, which were initiated with the approval of T. Pickering since the last board meeting, be approved. $230 to provide a steel reinforcement of the control unit in an effort to discourage vandalism and $482.20 for additional security equipment. Cost of installation and work schedule to be determined in the near future. J. Dempsey seconded the motion. Discussion: J. Muldowney asked about forms for registering for gate access. J. Arndt will supply form. Motion passed unanimously. J. Arndt asked for additional funds totaling $735 for enhanced security, protection of the gate area and painting of rusted equipment. G. Brock seconded. Discussion: D. Dueltgen asked if these expenditures were "maintenance" related and if so, shouldn't Castle & Cooke bear half the cost. The answer was yes, we would be invoicing C&C for half the maintenance costs. The motion passed unanimously. J. Arndt asked that a landscape budget be approved to enhance the appearance of the west gate with local plants and decorative rock. J. Dobis asked if landscape quotes could be obtained. J. Arndt said it would be much cheaper to do the work ourselves. J. Dempsey asked if we could obtain a landscape plan. J. Dobis suggested a cap of $250. Discussion: D. Brown suggested contacting the Water Wise Program. They provide suggestions for vegetation requiring no water and the service is free of charge. Cado Daley is the person to contact at Water Wise. J. Arndt suggested tabling this discussion for a future meeting so more information could be obtained. Everyone was in agreement. J. Arndt gave an update of the status of the east gate. He contacted the phone company to expedite removal of the control boxes in the easement at the east end. Master Design - The committee will meet next Monday. D. Crowley wants to remind Association members that structures need to be approved by the MDC. Major landscaping requires approval, but a few trees being planted do not. Road/Sign - J. Dobis said repairs to 3 Canyons are being made by B & R Paving. Repairs in the area of the west gate will be made at a later date. The loop by the keypad is not expected to be paved at this time. The mile markers which currently show measurements from the East on one side and the West on the other side will be corrected to show only the measurement from the West. Election - E. Guidroz said the election committee had met briefly before this board meeting and will meet again next week. Fence - E. Guidroz stated the fence that had been cut on the south side of Calle Mia had been repaired, but it was reported that it is now in need of repair again. Discussion: J. Picard said the fence on the southeast side of Audrey is a shambles. He has repaired it several times. He also reported the Bloomfield gate is experiencing metal fatigue and will need eventual replacement. D. Dueltgen asked about the fence along Palominas Road between the 3 Canyons property line and the road. It is not an Association fence. A discussion took place regarding the northern edge of the equestrian easement and Palominas road to the west. There is no fencing. Coyote Song is being used as a roadway by contractors. The fence on the property to the north of 3 Canyons is cut and people are driving around it. The question was asked whether the Association should repair the fencing in this area. Although it is not within 3 Canyons, it does serve as a barrier and would help in keeping people from having illegal access. George Mountjoy who owns property in this area would be willing to help with the financing of this effort. T. Pickering suggested a sketch be drawn so everyone would know what areas were being discussed. There is no sketch of the fencing within 3 Canyons at this time. T. Stoner stated that funds could not be spent on fencing that was not within the common area. Governing Documents - J. Picard stated that the change to the wording of Master Declaration 20.1 was submitted to the attorney more than 2 months ago and we still don't have an answer back. T. Pickering agreed that we should have had the attorney's ruling by this time. J. Picard asked who was working for whom? He said if this review took longer than 30minutes to do, the Association was being shafted. T. Pickering said he would have the attorney's ruling by the February meeting. New Business R. Doyle brought up the fact the David Paris has been absent for 5 of the last 7 meetings because of a serious illness in the family, and perhaps letting him out of his Association duties would be a welcome relief. T. Pickering said he expected David to be present, and would call him to discuss this matter. J. Arndt said David met with him at the gate last Sunday to discuss security issues. He expects to be able to return to the meeting next month. Call to Membership The following announcements were made: This is the last meeting at the Southeast Arizona Association of Realtors. The meetings from February 12, 2003 on will be held at the La Purisima Retreat Center . Take Hwy 92 S to Stoneridge Road (approximately 2 miles south of the 3 Canyons entrance) on the right. It's the first building on the left and has a blue roof. The minutes will no longer be distributed through US mail. They will be posted on the website at az3canyons.com. To receive via email, contact J. Arndt at Arndt8620@aol.com. To receive a mailed copy, send $15 to the Association to cover the cost of the mailing for one year. The meeting adjourned at 6:30pm The next Board meeting will be held on February 12, 2003 at the La Purisima Retreat Center. Rita C. Doyle Secretary
Last updated: 15 January 2003 by REW.