Three Canyons Ranch Master Homeowners' Association P. O. Box 970 Hereford, AZ 85615 Board Meeting Minutes December 11, 2002 Members Signed In: Bev Pickering, Tommy Stoner, Nancy Howard, Sue and Bob Schneider, Joy O'Clock, Richard Pomroy, David Dueltgen, Ron Slyter, Mike Roddey, Wayne Johnston Board Members Present: Tom Pickering, Evans Guidroz, Jim Dobis, Jim Arndt, Gary Brock, Rita Doyle, Jack Dempsey, Gene Mundt Board Members Absent: David Paris, Jerry Chouinard, Darryl Crowley
Call to Order Sheriff Dever addressed the membership on issues concerning 3 Canyons Road. He was accompanied by Rod Rothrock, Patrol Commander and Al Tomlinson, District Lieutenant. Sheriff Dever said the 3 Canyons Road invites speeding because it is smooth, straight, and unpatrolled. He said traffic enforcement is not a possibility because of its private road status. He suggested displaying a vehicle speed monitoring sign on 3 Canyons for a period of time (which the Sheriff's Department would provide) and then follow that with the presence of law enforcement. He mentioned that if specific individuals were identified as offenders, the Sheriff's Department would follow up with a visit to that persons home. He also suggested speed humps as a method to control speed, and added that a gate at the east end would reduce traffic (and violators) significantly. Sheriff Dever went on to explain how short-staffed the Sheriff's Department was. There is one patrol car that covers 1,000 square miles. This area is referred to as District 2 by the Sheriff's Deparment and encompasses the 3 Canyons area. It goes completely without patrol for a few early morning hours. If you believe that increasing the staff within the Sheriff's Department a necessity, send off a letter to Pat Call, your County Supervisor. The Sheriff mentioned the importance of volunteers to handle a multitude of tasks which free up the deputies for patrol. Ron Slyter, a 3 Canyons resident, is the man to contact if you are interested in volunteering your time. He can be reached at 366-5700. Acceptance of November 13, 2002 Minutes The November minutes were accepted with the following clarification: Under Old Business/Quit Claim Deeds, T. Pickering responded to T. Stoner's question regarding the Board having a closed meeting, by saying yes, the Board did have a closed meeting at the Attorney's office on November 6, 2002. This meeting involved legal counsel of a privileged nature. Acceptance of Agenda The agenda was unanimously accepted. Call to Membership D. Dueltgen asked about speeders on 3 Canyons Road and whether or not the Board could fine members for exceeding the speed limit. T. Pickering responded to the question by saying, yes, that speeding was in violation of the posted limits and could be considered a penalty warranting a fine. R. Pomroy reiterated that the Sheriff's Department is willing to go to the home of specific offenders so violations by members could be handled this way. T. Stoner passed out a document to the Board concerning unlawful distributions (referring to the West gate being on Castle & Cooke property). T. Pickering reminded members that there is a legal contract with Castle & Cooke showing agreement to have the West gate on Castle & Cooke property. This document is available for review by members. President's Report T. Pickering thanked Sheriff Dever, Rod Rothrock and Al Tomlinson for taking time from their very busy schedule to address our meeting. Treasurer's Report J. Dempsey reported the following account information: Regular Fund $33,354.79 Capital Fund $58,031.65 Principal owed $282,500.01 Attorney's Report 2001 assessments are paid in full. 2002 assessments: Pre-collection action is in progress. Wildhorse II - Assessments were mailed 11/16/02, and payments are being received. There were approximately 20 ownership transfers received in the last month. Status of Obtaining Full Legal Right to Access the West Gate and Property - With change in management at Castle & Cooke, we are still waiting for a response to the proposed gate modification and grant of easement, but expect resolution by year's end. Status of Quit Claim Deeds - The majority of deeds should be received over the next month. January 2003 minutes will provide number of deeds received and number outstanding. Committee Reports Gate Committe - J. Arndt gave a status report of the west gate including the fact that 84 property owners have been assigned access codes; 34 of those are residents. 60 RF openers have been assigned. Access codes and RF openers will be mailed out starting next week as payment and vehicle data is received. The date for initial operation of the gate remains January 6, 2003. J. Arndt mentioned that the west gate will require a exit loop in the near future per an agreement with the Palominas Fire District. He made a motion that an exit loop be installed now ($800) instead of trying to replace the keypad that had been vandalized last month ($1,000). He cited less impact on current road users, less risk of vandalism and greater control over access codes as reasons for this recommendation. Discussion: J. Dempsey said why spend good money after bad - why spend money to replace the keypad when the exit loop would have to be installed at a later date anyway. G. Mundt who manages the Wild Horse gate mentioned the contractor who put in that gate did not think access codes for exit purposes was a good idea because the codes were often compromised. J. Dobis said that the Wild Horse gate was very different from the 3 Canyons gate and that the keypad should be replaced. T. Pickering asked if the keypad were replaced, could it later be used at the East end after the exit loop at the West end made it obsolete. The answer from J. Dobis/J. Arndt was no it could not be used. T. Pickering also asked that the cameras at the west end be given priority so that any future vandalism would result in charges filed against the individual(s) responsible. E. Guidroz asked if the same codes would be used going in and out of the gate. The answer was yes. T. Stoner suggested putting the exit loop in now as the Palominas Fire District was expecting it by the summer of 2003, and that it could be accessed when it was ready. R. Pomroy agrees that the exit loop, while not a complete fix, would cut down on traffic significantly. G. Brock asked J. Arndt if the exit loop would cut down on vandalism. J. Arndt believed that it would. He gave the scenario of someone driving the entire 7 miles of road only to be refused exit when they got to the gate. He suggested if they were able to exit, they would be less likely to seek vengeance for the inability to exit. The motion passed with J. Dobis opposed. E. Guidroz abstained. T. Pickering reiterated the need for working cameras at the West end. J. Arndt followed with a motion to affirm that the Board would ask the membership for approval of an east gate as its.existence would impact the success of the west gate. Discussion: D. Dueltgen asked where exactly the east gate would be placed, and would more land be taken away from an owner to accommodate the gate. J. Arndt said he was not yet sure of placement, but that he would talk further with Mr. Dueltgen to ensure that the gate's impact on landowners would be minimal. Mr. Dueltgen was asking because a family members owned land to the East that would probably be affected by the construction of a gate. The motion was passed unanimously. J. Arndt mentioned P.J. Picard had resigned from the Gate Committee and that volunteers were desperately needed. There are duties that do not require a significant investment of time. The near term need involves working at the gate, during the initial operation, to inform/train gate users. Please contact J. Arndt at 366-0121 if interested. Governing Documents - The proposed new wording for Master Declaration 20.1 has not yet been reviewed by counsel. Fence - E. Guidroz reported that repairs to the fence along Calle Mia have been made. It appeared as though someone had driven a vehicle through it. Road/Sign - J. Dobis reported repairs to the road are in progress. There was a delay due to the unavailability of aggregate. J. Dobis will arrange for repairs to the road near the west gate after the exit loop has been installed. J. Arndt to keep J. Dobis apprised of exit loop schedule. Old Business The next meeting scheduled for January 8, 2003 will be held at the Southeast AZ real estate office. The meeting the following month, February 12, 2003 will be held at the new location, La Purisima Retreat Center. Take Hwy 92 S to Stoneridge Road (approximately 2 miles South of the 3 Canyons entrance) on the right. It's the first building on the left and has a blue roof. New Business Call to Membership The meeting adjourned at 7:00pm The next Board meeting will be held on January 8, 2003 at: Southeast Arizona Association of Realtors 125 South 2nd Street Sierra Vista, AZ 85635 Rita C. Doyle Secretary **REMINDER: THIS IS THE LAST DISTRIBUTION OF MINUTES BY US MAIL (UNLESS YOU HAVE ARRANGED FOR A SUBSCRIPTION)** The minutes can be accessed on the website az3cayons.com, or to arrange receipt of minutes via email, contact J. Arndt at Arndt8620@aol.com. Happy Holidays Everyone!
Last updated: 17 December 2002 by REW.