Three Canyons Ranch Master Homeowners Association Town Hall Meeting October 16, 2002 Members Signed In: Fred Todd, Robert Weissler, Joy O'Clock, J. C. Russell, Liz Woods, Sue Schneider, Bob Schneider, Jim Picard, P. J. Picard, Tommy Stoner Board Members Present: Tom Pickering, Gene Mundt, Jack Dempsey The following are recorded questions and comments in chronological order: 1. A discussion about putting the Master Design Rules on the 3 Canyons web site. Robert Weissler indicated that this is acceptable, but to make sure that the document is delivered to him in machine readable media (floppy disk or attachment to email). The current web site has links for the latest board minutes, the September approved minutes, and the board members names and phone numbers. The web site also shows board meeting locations, but at this time does not include dates- however, this could be added. The web site address is Az3canyons.com. (this has been communicated in past board meeting minutes but is repeated here). 2. Question raised if there were homes in the 3 Canyons area when the 3 Canyons Master Homeowners Association came into being (i.e., would there be any homes "grandfathered"). One of the members answered that "yes" there were homes prior to the beginning of the Association. 3. Jim Picard gave his opinion that the fines in the Master Design Committee Fine Schedule were "outlandish" and "hypocritical". He stated that these could result in a class action suit. Tom Pickering stated that the Design Committee authored the document and voted unanimously to recommend it to the board for approval. P. J. Picard stated that a couple of the Master Design Committee members voted with the majority because they felt it was going to be passed anyhow, but didn't feel completely comfortable with the document. Tommy Stoner felt that the way the Fine Schedule is written opens up the Association to legal action. He stated that it does not follow state law. He believes that the document should be revised. 4. Tommy Stoner noted that over the last year and a half our lawyer has given many opinions. He believes that we are opening ourselves up for legal action if we do not get these opinions in writing and signed by the lawyer. He highly suggested that the board make a rule that all lawyer opinions be put in writing and signed. Tom Pickering stated that the lawyer opinions are in writing and available (except a few that are privileged legal opinions available only to the board) at "The Place of Business". 5. Tommy Stoner noted that an organization called National Institute of Community Management has a wealth of material and classes available for the board and community. He believes that it would be a good idea for 3 Canyons Master Homeowners Association to join. He thinks that the basic fee is less than $200 per year. His opinion is that it would be money well spent, and may even save the Association some of the legal fees that we pay today. For those interested in more information about this Institute, the web address is www.NICM1.com. 6. Jim Picard noted that we are paying Cardinal & Stachel $775 per month for administrative services. He believes that we might be able to get a better price if we outline the requirements and see if there is another organization or individual that could provide the service cheaper. He stated that the board should at least get competitive bids since our administrative services and attorney fees are among the highest expenditures of the Regular Fund. Tommy Stoner asked if the board would allow him to invite a company in for a presentation if he could find one that specializes in these services. 7. Fred Todd wanted to know if any progress was being made to change the voting language in the CC&R's. Jim Picard stated that there is now proposed language that will be presented to the board at the next regularly scheduled board meeting. 8. Jim Picard stated that he was disappointed in the Town Hall Meeting turnout, and doubly disappointed in the number of board members present. 9. Tommy Stoner commended the board President for taking control of the board meetings and using Robert's Rules to conduct the meetings. 10. There was a question regarding the status of the entry gate. The response was that our lawyer is still working with Castle & Cook to get a satisfactory document. Further, the Gate Committee still has to come up with the gate rules and regulations, which will then be presented to the board. The meeting was adjourned.
Last updated: 21 October 2002 by REW.